As a compliance professional, and especially as a manager in the field, there is no lack of items on your to-do list vying for time and attention. Lorelei Yang is a New York-based consultant and freelance writer/researcher. Memo without CCįrom:, Īttachments: Exampleĭon’t miss out on articles like these. The following formats may be used for three common memo types: memos without CCs, memos with CCs, and memos with attachments. The full memo should be one page at most. Sentences should average fewer than 20 words, and paragraphs should average fewer than seven lines. You want to get your point across as in a concise way so the memo's recipients read them as quickly as possible. Signed or initialed by the author.Ī memo's author should either be signed at the end by the author or have her initials by their name in the header block. Wherever possible, overly-academic terms or technical jargon should be avoided. Memos should also be edited with an eye to clarity, concision and consistency in language. Proofread.īefore finalizing a memo, the writer should be sure to review and edit it to ensure that it's error-free, with proper spelling, grammar and punctuation. ![]() Paragraphs should be written in "block" style, which means leaving a line between paragraphs and not indenting the first line. Memos should be written in a standard (Times New Roman or Arial), size-12 font. If you don't have memo letterhead but do have business letterhead, you should use that. Some organizations might have special letterhead designed for memos - if that's the case at your organization, you should write your memo on it. Close the memo with a 1-3 sentence summary that ends on a positive note.Ī properly formatted memo has a few important components: Memo letterhead or business letterhead.If that's the case for your memo, it should close on that note. Many memos will call for readers to act on a particular issue. End on a call to action, if appropriate.In the memo body, clearly and concisely communicate the information the memo concerns as efficiently as possible.Add the subject of the memo in the format "SUBJECT." You may also include your job title here. Write your own name in the FROM line in the format "FROM." For example, a CC may be needed to keep someone informed about the issues you're addressing in the memo. Add any additional recipients not in the main audience in a CC line using the format "CC. ![]() " For example, a memo to all employees at a company would be "TO: All Employees."
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